Hygienic safety measures against covid-19

** These measures shall be updated on time as indicated by the government and health authorities **

Measurements in the building.

  • • Identification of high-risk areas using adhesive identifiers.
    • o 9 cm triangular sticker on access to risk areas.
    • o 5 cm circular stickers on contact elements (buttons, handles… ).
  • • Installation and refilling of hydroalcoholic gel dispensers in areas considered high risk.
    • o Reception – 1 point
    • o Dining room – 1 point for each access
    • o Lifts and ladder cores – 1 point per landing
    • o Gym – 1 point
    • o Common rooms – 1 point
    • o Study room – 1 point
    • o Vending area – 1 point
    • o Laundry – 1 point
    • o Printer – 1 point
  • Continuous cleaning of identified elements and areas of high risk of contamination.
  • • Minimize non-essential items in workstations (office material, papers, folders… )
  • Periodic review of common spaces (study rooms, gym, laundry… ) by the reception and concierge staff in order to ensure their correct use and compliance with social distancing measures. This review should be performed no less than twice for each shift (morning, afternoon and night).
  • Eliminate visitors and room swaps from residents.
  • Cleaning of terraces and outdoor areas with a periodicity of 2 times per week (Monday, Thursday).
  • • The staff shall ensure compliance with all measures set out in this protocol or any other measures imposed on a continuous or timely basis by the competent delegated authorities.
  • Forms of any kind (game loan, supplier visits… ) must be redialed by the staff and never by the visitor.
  • • Using the package PAT system.
  • • Each person on the staff team will have as few office equipment kit as possible, preventing anyone else from accessing it. Being responsible for each of their own material.
  • Any type of party or event involving an agglomeration such that it avoids compliance with social distancing rules is restricted. At the time, parties organized both by the residence itself as events or stays requested by the residents themselves.
  • Study rooms: People using the study rooms, or coworking rooms must be at least 1.5m apart from each other, tables and chairs must be adjusted. They can study without masks, but the moment they get up from the chair they must put it back on.
  • Gym: for the use of the gym it will be necessary to establish a fixed schedule, so that after these hours a cleaning can be performed. Residents must adjust to these times and ask that reception take note of their intention to use it.

Measurements for groups and short stays.

  • • Request the following documentation:
    • o Personally identifiable document
    • o Seésays Card.
    • o Phone and contact email.
    • o Contract signing for groups.
  • Select a number of rooms (always the same) to assign.
  • • Arrange areas of the building differentiated from long-term stays.
  • • Pre-report our protocols.
  • • A “contact-free” digital thermometer must be available for temperature reading of workers and residents in case they demand it. We must not make unjustified or protocolized readings since we are not sanitary.

GSA staff measures

  • • Epis
    • o Masks:

       Work center: Required whenever you interact with a customer. Recommended if there is a physical separation between jobs or a distance greater than 1.5m.

       In the rest of the building. Mandatory in any case.

    • o Gloves: Use is not recommended.
  • • Stagger staff accesses with a 10-minute margin in cases where staff enter at the same time.
  • • In case of developing symptoms or being in contact with someone who may have Covid-19, it should be reported as has been done so far.
  • To whom to warn:

    • – GSA via mail health@gsa-gp.com
    • – Mutua Universal through isabel.aparicio@gsa-gp.com
    • – Public Health o C. Madrid: 900 102 112 o Catalonia: 061
  • • Maintenance
    • o Each time you enter a resident-occupied room, whether or not you are present at that time, the following EPIs must be used:
      •  FFP2 type mask
      •  Disposable latex gloves
      •  Disposable shoe covers
    • o An individual bottle of hydroalcoholic gel (100ml) will also be available.

Measures for the center’s resident/students

  • • You must sign the contract accepting specific information about the measures that the center will take in case of a re-opening of Covid-19.
  • • In order to facilitate the procedures to the resident, each center will issue the certificate of residency upon arrival, indicating the dates on which you will stay with us. This certificate shall provide the headboard with information about the primary care centre per area.
  • • The resident/student must apply for healthcare in order to be assigned a medical course of primary care. You must communicate this information to GSA staff. This communication must be made in the first week of your stay in the center.
  • • If you have symptoms comparable with the development of Covid-19 disease, the resident must go to their assigned primary care physician and communicate any results to Public Health and the center where you reside.
  • • The mask is mandatory in everything in the center, except at lunchtime, in the study rooms when they are in their stall and in the gym.

Measures in case of infection of a resident

  • • Identification
    • o Only if required by the resident/school will a temperature reading be carried out at the reception by means of a “non-contact” digital thermometer.
    • o If the result is greater than 38oC, the resident/student will be informed of the need to go to the designated primary care center.
    • o The resident/student must immediately inform the centre whether or not the Covid-19 protocol is being applied to the centre.
      •  Not activated: The procedure is archived.
      •  On: The resident/student will be self-isolated until positive or negative confirmation of the test. This “self-isolation” will be done in your own room (regardless of whether it is double or single).
      • • Negative: The procedure is archived.
      • • Positive: the silage protocol is activated.
  • • Isolation
    • o The resident will be isolated in the room. If it is a double room, you will be provided with a single room.
    • o If you are in a dormitory room, this second resident will be isolated in his own room as a preventive measure.
    • o An individualized cleaning kit consisting of:
      •  Broom and pick-up
      •  Mop and bucket of water
      •  Bayette and scoop
      •  Cleaning products (to be agreed with Sodexo)
    • o Meal times will be remembered, which will be provided to you by disposable items. Menus will be pre-informed.
    • o Bed linen and towels will be replenished with normal periodicity and removed inside a different colored double plastic bag for it to be identified by laundry.
    • o Everything that is provided to this person will be left at the door and you will be notified to pick you up.
    • o Everything that this person must withdraw from your room, you must give notice and coordinate your collection. This will be left at the door by the resident and picked up by the staff by putting it in a plastic bag.
    • o List at reception, within reach of the Staff, the relationship of people in solitary confinement, providing room number, name and contact phone.
    • o In case the student needs to be admitted to a hospital, their room will be left closed and ventilated for at least 72 hours.
    • o In order to ensure continued communication with the sick resident/student, you will provide a continuous communication channel.
  • • Information
    • o Notify parents, guardians and college.
    • o Inform the direct manager (Director and Isabel Aparicio).
    • o Email health@gsa-gp.com health@gsa-gp.com reporting what happened.

    Cleaning equipment measures

    • Cleaning public toilets at least 6 times a day. 3 in the morning and 3 in the afternoon.
    • Cleaning of areas at high risk of contamination identified by triangular adhesive signage with the hazard symbol. This symbol will be located at the entrance or entries of these zones. These areas should be cleaned 2 times a day (morning and afternoon).
    • Continuous cleaning of items identified as high risk of contamination by means of a red adhesive circle. This item will be installed next to the item in question. In these areas, every time you pass in front of them they must be cleaned.
    • Continuous cleaning of railings and handrails. Minimum must be done 2 times per day (morning and afternoon).
    • • In case of re-opening or general situations of high risk, a second cleaning will be carried out in rooms with shared spaces.
    • • Re-evaluate with the cleaning service the suitability of cleaning products. Ensure that they comply with occupational risk prevention obligations.
    • • Spaces and elements should be cleaned with soap and water prior to the application of specific disinfection products.
    • • Opening hours for common areas
      • o L – V: 9:00 a 21:00
      • o S – D holidays: 10:00 a 22:00
    • • Please note that cleaning trolleys must preserve bed linen and towels. Ensure that the lingerie is inside the car and no one can accidentally “contaminate” it.
    • • Install hand-drying paper in all bathrooms and disable air dryers.
    • Measures in the dining room

    • • General retreat from the buffet. All items, products and food will be supplied by the center’s staff. It is contemplated the possibility that packaged or packaged elements are available to the resident.
    • • Replace salad toppings with individual salads.
    • Trays, cutlery and tablecloths will be provided by line staff or individual and packaged packs.
    • • Agree with Sodexo the best way to have toasters, sandwiches, microwaves…
    • • Take special care in the following elements to ensure their correct use and avoid malpractice by staff and residents:
      • o Trays, tablecloths and napkins
      • o Covered
      • o Glasses and jugs
      • o Sauces and dressings
      • o Bread, cereals and pastries
      • o Milk and juices
      • o Desserts and yoghurts
    • • Textile furniture and decoration should be removed from the dining room to ensure hygiene and provide a greater safety distance between stalls.
    • • Replace the water source with a pedal-operated source.
    • • Direct access to the service line will be available through physical separation.
    • Limit spaces for the use of tables and chairs. Removing the furniture if necessary.

    Measures with the concierge service

    • • An exclusive job must be guaranteed for external concierge staff.
      • o Own chair.
      • o Office equipment kit according to needs.
      • o Ensure a wardrobe conditioning (box office).
    • • They should have the same information and training with respect to the special measures implemented in relation to Covid-19.

    Measures for external companies

    • • Request information about the protocols these companies are implementing among their employees (controls, EPIs… )
    • • Transmit our protocol to them at the same time that we demand compliance on their part.
    • • Registration of visits by the Staff of the residence where the following data must be collected:
      • o First and last names
      • o Company
      • o Date
      • o Request whether you are aware of being or having been in contact witha person with symptoms compatible with COVID-19
      • o It has the following EPIs
        •  Mask
        •  Gloves
      • o Company